I recently got an email from a user asking something to this effect:
“What can I do when I forget to use the Email2Log when I sent someone an email? Do I have to copy and paste the email into a Log Entry now?”
I don’t think I’ve addressed this in a blog post before. This is a great enhancement to your workflow, and it doesn’t require copy and paste. Here’s a scenario:
- Identify the email I want to get into JibberJobber. I send have an email in my inbox (that I am not going to reply to), or my sent box (that I already sent, and forgot to use Email2Log — OOPS!).
- Send the email to JibberJobber. Now you simply FOWARD the email to your ultra-secretive Email2Log email address. You don’t have to send it to anyone else…. just your Email2Log address… and make sure there is a line anywhere in the email that says “contacts:[emailaddress]” Note that you can have multiple email addresses there (as well as names, to create new Contacts). See the images below on how I do this quickly and easily from an email in my inbox.
It is as EASY as that! (pictures below)
Remember, what we are doing here is (a) taking the email and making it a Log Entry under every record that matches an email address in the “contacts:______,______,etc.” line, and (b) creating new Contact records for those email addresses that don’t match an existing Contact records.
In other words, let’s say I get an email from someone (a recruiter) who is not in my JibberJobber database, and she cc’s 3 other people (2 colleagues and the hiring manager at a company). I reply back saying “I’d love to come into an interview on Thursday – thank you!” But OOPS, I forgot to bcc my Email2Log email address… do I have to go into JibberJobber and manually (1) enter four new Contact records, and then (2) copy and paste the email thread to each of those four new records? Ugh… that will take like 10 minutes
Well, there is a much easier, faster, convenient way to create those new Contacts, and Log Entries! Here’s how (I’m using an email I sent to myself yesterday as the oops email):
Step 1: Just forward the email to your Email2Log address…
Step 2: Put Contacts: on any line (I do the first line, but it can be anywhere (even after the Log End Line)), and then delete everything up to the email address (this almost always show if you are forwarding an email).
Step 3: (optional) Put any other names and email addresses on this Contact: line, with a comma between each record. In this example I added my JibberJobber.com email address, even though it wasn’t in the original email:
That is it. Send this, and it only goes to JibberJobber (not anyone else, unless you put other address in the To, CC or BCC), it will create new Contact records (if they aren’t already in), and add the email as a Log Entry to every address that is in the (a) TO: field, (b) CC: field, and (c) contacts: line (in the body).
Once you figure this out, it can take just a few seconds to do this, and it is AWESOME!
Many years ago I heard about the brilliant idea of pasting your resume, or a job description, into a word cloud generator to get an analysis of what words and phrases were commonly used. We now have a tool to help you do this type of analysis in JibberJobber. What we have now is Phase I of a bigger project, with some really cool and useful enhancements in the planning stage.
This type of reporting and analysis can help you create better resumes, and prepare for interviews better. If I had an interview I was preparing for, I would do this analysis on ten jobs with the same titles and then compare, side-by-side, what the analysis shows me. Smarter resumes, smarter cover letters, smarter interviews, smarter networking dialogs… it all comes from understanding better what companies are looking for.
Below is how our word cloud stuff works (this is all on the Jobs Detail Page – I would create a “Job” record of just my resume, and do the same analysis of my resume as I would of a job description):
First, put a Job into JibberJobber. You can see this is for a Senior Systems Analyst / release Manager:
Then, scroll down on the Detail Page (the page after you save the job, not the Add/Edit page), and you’ll see these three tabs (right above the Log Entries area):
The first tab is for Notes, which is what we have in the other Detail Pages, and what we’ve had in JibberJobber since 2006. The second tab is where you paste the Job Description, which is a simple Copy/Paste from LinkedIn, Indeed, Monster, Dice, etc. The third tab is where you will see the Word Cloud, and other analysis (see below).
Here’s what a Job Description looks like, pasted into the second tab (NOTE that double-clicking on the tab will allow you to add/edit the Notes, and add (paste) a Job Description):
Now that we have a job description in, we can click on the third tab, and see the Word Cloud (first tab), and the Analysis. Here’s what the Word Cloud looks like… notice I can change the output to different types of word clouds, and I can show x% of the top words/phrases:
So that’s it – that is what most word cloud systems let you do (afaik). The next thing we do is show you a simple statistical analysis, under the Analysis tab:
NOTE the last line in this image (there more more below this one) is TWO words… we allow you to create multi-word “phrases (see more below), as well as blacklist words or phrases, in the last two tabs.
So, click on the Phrases tab and you can see that we can force phrases – if “computer systems” are two words right next to each other, we force them to be a phrase, instead of making computer one word and systems another word… pretty cool way to “clean up” the results:
We can also blacklist words, like and or the or something else we don’t need to see in the analysis. This also helps clean up the analysis:
SO that’s it’s for Phase I. There are some REALLY COOL features that I want to introduce in Phase II… stay tuned! If you have any requests to enhance this analysis and reporting, let me know: Jason at JibberJobber dot com – thanks!
Note: I don’t blog about that because my competitors like to read my blog posts to see what we’re up to, and see what they can squeeze into their system…
You know JibberJobber is a job search organizer.
What I learned, early in my job search, is that the job search is about relationships. Yes, you need to track where you apply, and who you talk to, and what’s going on in your target companies… but by the end of the day who you talked with is usually more important than where you applied.
So, in addition to being a job search organizer, JibberJobber is a relationship manager. In my Wednesday webinars I focus on relationships.
Relationship management means you are tracking contact information (phones, emails, addresses, etc.), information about the person (birthday, industry, where they work and what they do, etc.), and of utmost importance, where you are at in the relationship with them.
In JibberJobber you’ll track “where you are at in the relationship” with a few things:
Ranking: how strong is my relationship with this person
Log Entries: what communications did I have, when, etc.
Action Items: When do I need to follow-up
We have some really cool enhancements going through QA (quality assurance) that will make JibberJobber a better… I can’t wait to announce them and show you
When is the last time you communicated with your target audience (or family, or coworkers, or prospects, or hiring managers, or recruiters)?
We recently fixed the Last Action column on the List Panels (Contacts, Companies, Jobs). You can turn this column on by clicking on the Manage Columns icon (and then finding the Last Action column):
Once you turn it on, you’ll see it wherever you put it (you can drag it around on the Manage Columns page, so it can be in the right column/position). The date will be the last time you communicated with that person, based on your Log Entries. If you click on the date, it will open the Log Entry in a shadow box, and from there you can edit it, or print it.
I use this column when I’m trying to figure out who, in a subset of people, I need to reach out to. For example, when I’m talking to career center professionals, I’ll filter my search (tags:university_career), and then order by (click the triangle icons below or to the side of any column to order by that column). This will show me the ones who I have contacted by descending or ascending order. Very useful!
Without going into the technicalities of how search works (Google owns the entire space, and makes changes at will that can (do) bring a company to their knees), let’s go into what it means to have a personal relationship manager.
In the olden days, the late 1900′s, someone figured out that salespeople could use a software system to help them manage and organize relationships with prospects and customers. This system would help them stay focused on what they needed to do to close more deals (and make more money). The system would allow them to search for their contacts, get reminders of when they needed to follow-up with them, etc.
A few weeks into my job search, in 2006, I realized that I, as a job seeker, needed a similar system. I was applying to a lot of companies and it was really frustrating trying to keep track of that with a spreadsheet. I was finally starting to “network,” and meeting new people just added to the level of complexity. A job seeker should be one of the busiest salespeople around… and they really need an industrial strength system to help them keep track of everything, especially when they need to (or have an opportunity to) follow-up.
This need eventually became JibberJobber, and for more than eight years, as we’ve continued to work on the system and learn about your needs, I’ve come to realize that JibberJobber is not a job search organizer. It is much more than that. It is a system to help you manage and organize any of your relationships. I use JibberJobber to:
- organize and manage my jobs (I do contract work, speaking, selling stuff, etc.), and I need to follow-up and keep track of where those opportunities are, as well as push reminders in front of me. This is what a job seeker needs, and is exactly what a contractor/freelancer needs.
- organize my personal stuff, like rotating the tires on the car, making house or car or credit card payments, keeping track of the garage door and appliance repairman numbers, dates of service, costs, and maintenance coming up.
- keep track of personal relationships, including family and extended family, and things like birthdays, important dates to them, important conversations, etc.
I’m not keeping track of EVERYTHING in JibberJobber. Very personal things are not getting logged (use a journal (book) for that)… mundane or normal conversations are not getting logged, unless there is an important follow-up date I need to be aware of.
JibberJobber starts as a job search organizer for a lot of people, but then becomes a tool to help them with their life management.
No, of course you don’t NEED something like this… but it sure helps take the stress off of trying to remember everything.
Not in a job search? As long as you are alive, I bet you could benefit from a JibberJobber account. It can easily be your own personal relationship manager!
Chris Russell is a job seeker’s advocate. I met him before I started JibberJobber, and in a way, he introduced JibberJobber to the world (in a blog interview he did back in 2006).
He has a great LinkedIn article/post titled Keyword Tips for Every Job Posting.
His first and last tips are my favorite… are you optimizing your marketing material so it is seen by others?
Let’s say there is this awesome day when we are not unemployed, the economy is smokin’ hot… and no one is in job search. (like that will happen, even when things are good, they won’t be good)
What happens to JibberJobber then? Here are some options:
- We lose all our users and we go away…
- We get more users.
I don’t think the economy will ever recover to a point where there are not people who are unemployed. People will continue to enter the workforce, get fired, get laid-off, get Enroned (you know, what happened to the people who used to work at Enron), be affected by shifting products or industries, etc. Somehow, things will happen that are out of our control where we find ourselves on the street, looking for a job.
But let’s say that utopia really does happen, and there really is no unemployment. In that world I can image people will still need to have and nurture relationships to help them move to where they want to be. This could be a lateral move to another company (or within their own company), or a promotion. Or maybe their circumstances changed and they are ready for less responsibility… how do those changes happen?
The same way they happen now: through who you know, who knows you, and what they know about you.
That, my friends, is JibberJobber.
Not to mention you could continue to use JibberJobber to organize and manage non-professional relationships (family, friends), and make sure you nurture those relationships.
JibberJobber never has been a band-aid solution to help you just get your next job. Jobs come and go. Your long-term career is what this is all about.
Not using it yet? Today is a great day to get started!
Here’s an important question that comes up quite a bit:
This is a great question. The short answer is, nothing happens to the contacts, you don’t lose them, and you will benefit from them being in the system.
Remember, I created JibberJobber when I was a job seeker. I was not interested in any system that would make me feel worse than a third class citizen (which is how most job seekers feel). I wanted respect. I needed to know I would not waste time on a system that would only bait-and-switch me, or make me upgrade, or worse, where I would eventually lose access to my data!
We want you to have a JibberJobber account for life. Most people start using it because they are looking for a new job (aka, in transition). Once they land their job, they should continue to use JibberJobber… go manage professional relationships, to prepare for the next transition, to manage personal relationships… maybe just to schedule their oil changes and tire rotations! You see, for some people this becomes life management … many things we are trying to keep track of, and follow-up on, can be managed with JibberJobber.
Here’s how this works
When you first sign up for JibberJobber, you get 14 days of the full premium account. This allows you to import in bulk (hundreds, thousands, or hundreds of thousands of records). This is also a great time to play around with the amazingly useful Email2Log feature.
The “limit” on the free account is 500 Contacts and 500 Companies.
Let’s say you upload, from LinkedIn, Gmail, Outlook, CardScan, Salesforce, ACT!, or any other place (including your own spreadsheet), 2,000 Contacts. That is clearly over the limit… so what happens?
When you go back to the free level (whether this is from the premium trial, or an upgrade that you paid for, or that an outplacement company bought for you, etc.), and you are over the 500 limit, you cannot add anymore contacts (unless you upgrade). But the 2,000 Contacts you have in your system? They are completely usable. This means you can:
- edit the Contact information,
- add Log Entries and Action Items,
- associate the Contact to Jobs and Companies,
- delete the Contact,
The only limit is that you cannot add more Contacts… but Contacts that you have added into the system are there for you to use.
Want to add more Contacts?
The easiest thing to do is to upgrade. It’s $9.95 a month, one time, or subscription. The most popular upgrade is the $60/year upgrade, which is basically 1/2 price. Who doesn’t like 50% off? Check it out here.
Another way to get an upgrade is to jump on a Wednesday webinar, or watch the recording (both can be accessed here). Spend the 60+ minutes with me (live or recorded), and we give out seven-day upgrades. We started doing this because people would get on JibberJobber, then two or three weeks later they would get serious about it, and get on a webinar…. then see that they needed to import, and wanted to try the Email2Log feature… but their 14 day trial had expired. So, we give an additional seven days out.
Sometimes people just need to import… it’s not unusual for us to give you a day of premium just to import contacts…. the Contact form comes in pretty handy when you are in need
Want to get free upgrades all year? Just come back each week! People do that… Or, break out the wallet and plunk down the $60 for the year (eventually your time will be worth more than the $5/month that this comes out to).
Or, ask your coach, resume writer or outplacement contact if they have an agreement with JibberJobber – some of them have bought a bunch of seats (upgrade accounts) and might have one for you…
The bottom line is, we do not disable, hide, or delete your Contacts. We do not hold your Contacts hostage until you pay. Once they are in, they are yours to use.
How’s that for respect?
Another important (hugely important) change snuck into the release last week… you might have seen it. There are some enhancements to do with this still, but it was enough to put into the system now.
We have introduced the concept of an Action Item Title, which is different than the Log Entry Title. (like I said, there is more work to do, but we’re headed down a very cool path). Note that this view will soon have AMAZING updates that you will LOVE (even if you are resistant to change, you’ll love it):
#1 points to what we’ve had for eight years…. the title of the Log Entry.
#2 points to the NEW Action Item title. Now you can say “I did this thing,” which is a Log Entry, and you can say “Here’s what I need to do to follow-up,” which is your Action Item.
I’ll let you mentally chew on that…. but trust me that this sets us up to do some really important and powerful things for YOUR career management.
Awesome enhancements are coming soon….!