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How To: Email2Log: What to do when you forget to use this killer JibberJobber feature

July 16th, 2014

I recently got an email from a user asking something to this effect:

“What can I do when I forget to use the Email2Log when I sent someone an email?  Do I have to copy and paste the email into a Log Entry now?”

I don’t think I’ve addressed this in a blog post before.  This is a great enhancement to your workflow, and it doesn’t require copy and paste.  Here’s a scenario:

  1. Identify the email I want to get into JibberJobber. I send have an email in my inbox (that I am not going to reply to), or my sent box (that I already sent, and forgot to use Email2Log — OOPS!).
  2. Send the email to JibberJobber.  Now you simply FOWARD the email to your ultra-secretive Email2Log email address.  You don’t have to send it to anyone else…. just your Email2Log address… and make sure there is a line anywhere in the email that says “contacts:[emailaddress]”  Note that you can have multiple email addresses there (as well as names, to create new Contacts).  See the images below on how I do this quickly and easily from an email in my inbox.

It is as EASY as that! (pictures below)

Remember, what we are doing here is (a) taking the email and making it a Log Entry under every record that matches an email address in the “contacts:______,______,etc.” line, and (b) creating new Contact records for those email addresses that don’t match an existing Contact records.

In other words, let’s say I get an email from someone (a recruiter) who is not in my JibberJobber database, and she cc’s 3 other people (2 colleagues and the hiring manager at a company).  I reply back saying “I’d love to come into an interview on Thursday – thank you!”  But OOPS, I forgot to bcc my Email2Log email address… do I have to go into JibberJobber and manually (1) enter four new Contact records, and then (2) copy and paste the email thread to each of those four new records?  Ugh… that will take like 10 minutes :(

Well, there is a much easier, faster, convenient way to create those new Contacts, and Log Entries!  Here’s how (I’m using an email I sent to myself yesterday as the oops email):

Step 1:  Just forward the email to your Email2Log address…


Step 2: Put Contacts: on any line (I do the first line, but it can be anywhere (even after the Log End Line)), and then delete everything up to the email address (this almost always show if you are forwarding an email).


Step 3: (optional) Put any other names and email addresses on this Contact: line, with a comma between each record. In this example I added my JibberJobber.com email address, even though it wasn’t in the original email:


That is it.  Send this, and it only goes to JibberJobber (not anyone else, unless you put other address in the To, CC or BCC), it will create new Contact records (if they aren’t already in), and add the email as a Log Entry to every address that is in the (a) TO: field, (b) CC: field, and (c) contacts: line (in the body).

Once you figure this out, it can take just a few seconds to do this, and it is AWESOME!

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

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How To: Word Cloud and Key Word Analysis of Job Descriptions and Resumes (on JibberJobber)

July 15th, 2014

Many years ago I heard about the brilliant idea of pasting your resume, or a job description, into a word cloud generator to get an analysis of what words and phrases were commonly used.  We now have a tool to help you do this type of analysis in JibberJobber.  What we have now is Phase I of a bigger project, with some really cool and useful enhancements in the planning stage.

This type of reporting and analysis can help you create better resumes, and prepare for interviews better.  If I had an interview I was preparing for, I would do this analysis on ten jobs with the same titles and then compare, side-by-side, what the analysis shows me.  Smarter resumes, smarter cover letters, smarter interviews, smarter networking dialogs… it all comes from understanding better what companies are looking for.

Below is how our word cloud stuff works (this is all on the Jobs Detail Page – I would create a “Job” record of just my resume, and do the same analysis of my resume as I would of a job description):

First, put a Job into JibberJobber.  You can see this is for a Senior Systems Analyst / release Manager:


Then, scroll down on the Detail Page (the page after you save the job, not the Add/Edit page), and you’ll see these three tabs (right above the Log Entries area):


The first tab is for Notes, which is what we have in the other Detail Pages, and what we’ve had in JibberJobber since 2006.  The second tab is where you paste the Job Description, which is a simple Copy/Paste from LinkedIn, Indeed, Monster, Dice, etc.  The third tab is where you will see the Word Cloud, and other analysis (see below).

Here’s what a Job Description looks like, pasted into the second tab (NOTE that double-clicking on the tab will allow you to add/edit the Notes, and add (paste) a Job Description):


Now that we have a job description in, we can click on the third tab, and see the Word Cloud (first tab), and the Analysis.  Here’s what the Word Cloud looks like… notice I can change the output to different types of word clouds, and I can show x% of the top words/phrases:


So that’s it – that is what most word cloud systems let you do (afaik).  The next thing we do is show you a simple statistical analysis, under the Analysis tab:


NOTE the last line in this image (there more more below this one) is TWO words… we allow you to create multi-word “phrases (see more below), as well as blacklist words or phrases, in the last two tabs.

So, click on the Phrases tab and you can see that we can force phrases – if “computer systems” are two words right next to each other, we force them to be a phrase, instead of making computer one word and systems another word… pretty cool way to “clean up” the results:


We can also blacklist words, like and or the or something else we don’t need to see in the analysis.  This also helps clean up the analysis:


SO that’s it’s for Phase I.  There are some REALLY COOL features that I want to introduce in Phase II… stay tuned!  If you have any requests to enhance this analysis and reporting, let me know: Jason at JibberJobber dot com – thanks!

Note: I don’t blog about that because my competitors like to read my blog posts to see what we’re up to, and see what they can squeeze into their system…




what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

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How To: Last Action Column on the List Panels (follow-up tool!)

June 27th, 2014

When is the last time you communicated with your target audience (or family, or coworkers, or prospects, or hiring managers, or recruiters)?

We recently fixed the Last Action column on the List Panels (Contacts, Companies, Jobs).  You can turn this column on by clicking on the Manage Columns icon (and then finding the Last Action column):


Once you turn it on, you’ll see it wherever you put it (you can drag it around on the Manage Columns page, so it can be in the right column/position).  The date will be the last time you communicated with that person, based on your Log Entries.  If you click on the date, it will open the Log Entry in a shadow box, and from there you can edit it, or print it.


I use this column when I’m trying to figure out who, in a subset of people, I need to reach out to.  For example, when I’m talking to career center professionals, I’ll filter my search (tags:university_career), and then order by (click the triangle icons below or to the side of any column to order by that column).  This will show me the ones who I have contacted by descending or ascending order.  Very useful!

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

JibberJobber Contacts: What happens when I downgrade to the free account?

May 27th, 2014

Here’s an important question that comes up quite a bit:

What happens to contacts that I add to JibberJobber if my account switches to the “free” status? I won’t lose them, as noted elsewhere, but will I be able to benefit from them being in the system?

This is a great question.  The short answer is, nothing happens to the contacts, you don’t lose them, and you will benefit from them being in the system.

Remember, I created JibberJobber when I was a job seeker.  I was not interested in any system that would make me feel worse than a third class citizen (which is how most job seekers feel). I wanted respect. I needed to know I would not waste time on a system that would only bait-and-switch me, or make me upgrade, or worse, where I would eventually lose access to my data!

We want you to have a JibberJobber account for life.  Most people start using it because they are looking for a new job (aka, in transition).  Once they land their job, they should continue to use JibberJobber… go manage professional relationships, to prepare for the next transition, to manage personal relationships… maybe just to schedule their oil changes and tire rotations!  You see, for some people this becomes life management … many things we are trying to keep track of, and follow-up on, can be managed with JibberJobber.

Here’s how this works

When you first sign up for JibberJobber, you get 14 days of the full premium account.  This allows you to import in bulk (hundreds, thousands, or hundreds of thousands of records).  This is also a great time to play around with the amazingly useful Email2Log feature.

The “limit” on the free account is 500 Contacts and 500 Companies.

Let’s say you upload, from LinkedIn, Gmail, Outlook, CardScan, Salesforce, ACT!, or any other place (including your own spreadsheet), 2,000 Contacts.  That is clearly over the limit… so what happens?

When you go back to the free level (whether this is from the premium trial, or an upgrade that you paid for, or that an outplacement company bought for you, etc.), and you are over the 500 limit, you cannot add anymore contacts (unless you upgrade).  But the 2,000 Contacts you have in your system?  They are completely usable.  This means you can:

  • edit the Contact information,
  • add Log Entries and Action Items,
  • associate the Contact to Jobs and Companies,
  • delete the Contact,
  • etc.

The only limit is that you cannot add more Contacts… but Contacts that you have added into the system are there for you to use.

Want to add more Contacts?

The easiest thing to do is to upgrade.  It’s $9.95 a month, one time, or subscription.  The most popular upgrade is the $60/year upgrade, which is basically 1/2 price.  Who doesn’t like 50% off? Check it out here.

Another way to get an upgrade is to jump on a Wednesday webinar, or watch the recording (both can be accessed here).  Spend the 60+ minutes with me (live or recorded), and we give out seven-day upgrades.  We started doing this because people would get on JibberJobber, then two or three weeks later they would get serious about it, and get on a webinar…. then see that they needed to import, and wanted to try the Email2Log feature… but their 14 day trial had expired.  So, we give an additional seven days out.

Sometimes people just need to import… it’s not unusual for us to give you a day of premium just to import contacts…. the Contact form comes in pretty handy when you are in need :)

Want to get free upgrades all year?  Just come back each week!  People do that… :)  Or, break out the wallet and plunk down the $60 for the year (eventually your time will be worth more than the $5/month that this comes out to).

Or, ask your coach, resume writer or outplacement contact if they have an agreement with JibberJobber – some of them have bought a bunch of seats (upgrade accounts) and might have one for you…

The bottom line is, we do not disable, hide, or delete your Contacts.  We do not hold your Contacts hostage until you pay.  Once they are in, they are yours to use.

How’s that for respect?

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

How To: New Log Entries and Action Items Report

May 16th, 2014

Eight years into it and we are still improving JibberJobber.  One of the latest updates was on  the Log Entries and Action Items report.

The purpose of this report is to show you what activities you have had, and break them down based on various criteria.  Because it is in a List Panel, you can do a filtered search (contacts:________, etc.).  We cleaned up the way you configure this report to make it much easier to see just what you want.

To access the report click on Logs, or mouse over Reports and click on this link:


When you first come to the report you’ll see this section, showing you what is in the List Panel:


(note that “no associations” means any Log Entry or Action Item that is not associated to any Contacts, Companies or Jobs)

You can easily change this… when you click on the Change link you see these options:


The first column allows you to include or exclude Log Entries and Action Items based on assocation.

The second column allows you to say “ONLY show me Action Items!”

The third column allows you to filter by a date range.

This is a super-cool report that is useful to show/prove any contacts or activity you have had during a period of time… whether you are reporting to your coach, an accountability partner, for unemployment insurance, etc.




what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

Five Keyboard and Browser Tips To Make Using JibberJobber A Richer Experience

May 1st, 2014

There are gobs of articles on keyboard tips posted online, I’m going to share with you some that I use (and one I just learned about) that I use multiple times a day.  Perhaps I’m only saving nano-seconds, but once I got used to these tips and tricks, it’s made my browser experience richer.  This is not restricted to JibberJobber… try these on any website.  Caveat: I almost exclusively use Chrome…. not sure if these will work on IE, Safari, etc.

Tip 0: cut, copy, paste, save, undo

I’m not including this in the list of five (below) – you should already be using these.  If you aren’t, I really don’t know what to say :p

  • Control-X – cut
  • Control-C – copy
  • Control-V – paste
  • Control-S – save (usually text that you have already highlighted/selected)
  • Control-Z – undo

Tip 1: find (control-F)

There are many times when I want to “find” something on a webpage.  The page might be really long, like an article, or a Contact Detail Page with tons of Log Entries.  If I were to print it out, I might have pages and pages printed out.

What I do, then, is I click control-F, which opens a dialog box where I type in criteria.  For example:


One thing I love about this is it tells me how many times this search criteria is found on the page.  So here’s a bonus tip: find LinkedIn profiles that show up higher than yours, go to those profiles, and use the Find function to figure out what keywords are being used and how often they are being used.  If you see that someone uses “Product Manager” 20 times, you *might* show up higher in the search results if you have it 25 times.

Tip 2: Advance to the next option in a drop-down list

I stumbled upon this one… but use it ALL the time.  Let’s say I’m putting someone in JibberJobber, and I want to say they are in Connecticut. Before, I used to click on the dropdown, then click on the scroll bar and get to the right place, then click on Connecticut.  NOW, I do it faster and easier.

I simply click on the dropdown (or tab to it), then click the C button (for Connecticut).  This will select the FIRST C state, which is California.  I click C again and it advances to the next C state, which is Colorado, then I click C again and it advances to Connecticut.  If I make a mistake and click it again it goes to California again.


I LOVE being able to scroll through the data in a dropdown by clicking on the letter, which gets me there quickly, and then find the right one, instead of using the arrow keys or mouse.

Tip 3: Resize the font of a page (usually making it bigger)

I have bad eyes.  It doesn’t help that I’m online up to 10 hours a day.  I hate, despise, abhor and all of those other strong words the websites that have 6 or 8 point font.  Seriously??  When did it become cool to make a website with font that is miniature??  That’s almost as bad as having a black background with white font!

Anyway, there is a super easy fix: simply click Control-plus (that is the plus button… I wasn’t sure if I could write this as control-+) and the font gets bigger.  Many times I find myself clicking Control-plus THREE TIMES.  I’d rather have big ol’ letters on my monitor than stress my eyes more than necessary.

You can make the font smaller by clicking control-minus (the minus key).  I don’t do this, but I just learned that to get it back to normal do control-0 (that is a zero).

If you have a wide monitor, you might see extra padding on the sides of JibberJobber.  Clicking Control-plus will get rid of that, as it zooms in.

Tip 4: Search from the browser

When I want to find something online I normally don’t go to google.com… I just go to the browser and type in my search words, and hit enter.  This saves me some time and mouse clicks… and I’ve grown to love the functionality.  Notice when I type something into my URL bar, without a www. or .com (or anything related to those), it defaults to a google search:


Let’s take that two steps further.

First, I can do a search from within a website (I blogged about this here, read this for more). For example, I type in the name of a website (JibberJobber.com, Amazon.com, LinkedIn.com, etc.) and then hit tab or the space bar, and it does a search WITHIN that website, as if I went to that website and put the criteria in the search box.  In other words, this search from the browser URL:


is the same as this search from the JibberJobber search box:


I LOVE LOVE LOVE this browser feature.

The next advanced way to use the search is to do a site search, which I blogged about here (great images) and more recently here.  So here’s the problem: I can’t do the trick above to find blog content.  So, I use Google’s site search tool, which will look like this:


Notice I’m saying to search for “site search” but ONLY on the JibberJobber blog.  This is an awesome trick to help you get the results you want JUST from the pages you want it from.  You can do the same thing on other sites, like this:


Tip 5: scroll down or up quickly and easily with the space bar

I didn’t know about this before, but you can go down or up a page quickly by clicking the space bar button.  I knew that on Youtube the space bar will pause or unpause, but I didn’t know that on a regular page it would go up/down a page.

  • To go down a page, simply press the space bar.
  • To go up a page, simply press shift-space bar.

This is pretty cool when you are on a really long page (reading, skimming). I would still use control-F to look for specific words/phrases.

There you go.  Which of these have you been using, and what other tricks or tips do you use frequently?

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

Focus Friday Webinars: 10 Minute JibberJobber Trainings

April 28th, 2014

I have been piloting a program for a few months that I’m now ready to bring to the masses.

Each Friday morning (with a few exceptions – travel, holidays, etc.) I do a Focus Friday webinar where I spent 10 minutes on one particular topic or feature in JibberJobber.

For example, last Friday we spent 10 minutes on the Interview Prep area of JibberJobber. In that 10 minutes you understood the HOW and the WHY.

I love these 10 minute webinars because you can get better at JibberJobber, and your own career management, with very little commitment. 10 minutes, that’s all.  Come when you can, don’t come when you can’t.

Sign up at the link below, once, and you’ll get an email with a reminder and link each week.  If you can’t come, just delete the email.  Unsubscribe at any time.


Feel free to share this link in your LinkedIn Groups and job clubs :)

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

How To: JibberJobber Sync with Google Contacts

April 24th, 2014

This awesome beta feature allows you to have your JibberJobber Contacts in your smartphone.  This works whether you are using Android or an iPhone… or any phone (or system, for that matter) that communicates with Gmail.

It’s cooler than an import/export because we are just clicking a few buttons, and not worrying about csv files, cleaning them, downloading, etc.  Here’s how you do the Gmail/JibberJobber sync:

Step 1: click on Import/Export from the Contacts dropdown:


Step 2: Scroll to the bottom of this page and you’ll see this option… notice it is in Beta.  If anything doesn’t work right for you, let us know!


Step 3: Choose which Gmail account you want to sync contacts with.  


Step 4: Now 4 important choices.  You can leave them at default, but let’s understand what we’re doing.

  1. Do you want to export your JibberJobber Contacts and have those be in your Google Contacts?  Then leave this checked. But we don’t force you to have all of your JibberJobber Contacts in your Gmail system.
  2. This is for importing from Google Contacts… which is done by groups in Gmail. Notice you can check/uncheck by groups (and the first option is to import those not in any group).
  3. This is the master/slave idea.  What system has better (more accurate) data?  You can leave it default of you trust both systems, and just want to bring in the newer data.
  4. This is the ant-spam option – I always, always, always leave this unchecked.  If I check this box it will import Gmail Contacts that have no first or last name, which means I get a lot of Support@thiscompany.com and help@thatcompany.com and admin@theothercompany.com – these are not real people, and I don’t care to have them, or need them, in JibberJobber.

In short, you can leave all of them as default, but I wanted to walk you through the 4 main options there.


Step 5: After you have clicked the Sync button you will see this dialog, which means the sync is in process.  Don’t leave that page… just sit tight until it is done.


Step 6: You’ll see this confirmation showing that it is done, and how many records where affected.




That’s it… it’s really a few click-click-click, but we give you the option each time to not get junk into your system…

Let us know if we need to fix or clean anything :)

Note: if you are not Premium (which is as low as $5/month) you might want to upgrade for at least one month just to ensure you don’t have limit issues.


what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

JibberJobber Updates: A New Landing Page, Multi-Associations, and more… !

April 7th, 2014

Last night we rolled out some enhancements to JibberJobber.  This affects all users – free and premium.  I’m explaining the main things here, and at the bottom you can see a 6 minute video on what we did.

The first thing you’ll notice is the new landing page.  After almost eight years, we finally did something I’ve wanted to do, well, eight years ago!  You can now customize your landing page to what you want.  In this image you see my new screenshot, with only three things: the calendar up upcoming things, the job search on Indeed, and a quick-add box so I can add Contacts, Companies, etc. from that box (this is a really cool widget):


#1 shows you how to add widgets you have taken off, and reorder them…

#2 shows you how to reorder widgets… simply click on this blue icon and drag it to where you want the widget to be…

#3 shows you how to remove a widget from the homepage.  If you remove it, and want it back later, simply click Manage Widgets and you can add it back.

The next major enhancement is what we call “multi-associate.”  This gives me the ability to have multipler:

  • Contacts and Companies on a Job
  • Contacts and Jobs on a Company
  • Jobs and Companies on a Contact

In other words, let’s say your friend is working at two companies, and worked at another company that is your target company.  Before, you could only associate ONE Company to the Contact.  NOW, you can associate as many Companies as you want with one Contact… this is really cool.  As per the bullets above, we extended this multi-associate functionality to Jobs, Companies and Contacts.


In the screenshot above you can see I’ve double-clicked the gray box to edit the field (for both the Companies and the Jobs), and I can simply type in Companies or Jobs and have them show in a dropdown… I hit enter and it adds the the company to the list.  Notice the funky up/down arrow… this allows me to change the order (or, priority) of an associated record.  For example, if someone is currently at Ebay, but used to work at American Express, I’ll have Ebay in the first position… but if they work at American Express now, I’ll reorder that and have Ebay in the second position.  The red-x icon will remove the associated record… it’s pretty cool, and more real-world.

The third enhancement I wanted to introduce is the ability for you to leave a testimonial.  I know people love JibberJobber, and we’ve done a bad job letting you share what you really think.  We have give you the ability to tell others through a testimonial form… I know, it sounds boring, but some guy acused us of making up fake testimonials… now we allow you to write testimonials, and optionally include your picture and URL (like, a LinkedIn URL)… we’re hoping you’ll take a moment to share what you think about JibberJobber with others.

Check out the video below for a short walk-through of these three things:

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

User Question: Tracking a Recruiter and an Unknown Target Company

March 25th, 2014

A user from Europe asks some questions (slightly reworded), which I will answer below:

At my level and with my expertise, I usually go through a headhunter to get hired. How does the system handle this?

He gets more specific below, but just to clarify, if you only work with recruiters, I would use JibberJobber to track the recruiter (as a Contact), the recruiter’s company (as a Company – and only if it is not a one-person-company), and each job (as a Job) I learn about from the recruiter.  More below…

How do I enter a job opportunity that is being proposed by a headhunter, and where I have both the headhunter contact as well as company contacts?

And here is where it gets really COOL, although I’m a little embarrassed to write this now, because we should have designed this in 8 years ago.  Soon, really soon (I’m told this week) we are going to do a release to JibberJobber where we add a few more features.  One of the features is the long-overdue ability to have multiple contacts and multiple companies associated to each job record.  This reflects the real-world scenario of pursuing a job with a recruiter, then getting introduced to three people at a panel interview… you will be able to associate that job with all four of those people.

It gets better… see my answer to the next question…

Sometimes the headhunter does not disclose the company name or company contact. How do I handle this in the system?

This is the same issue, with a different record.  We will also be able to associate multiple companies to the job.  So, associate the recruiter’s company, and then when you find out what the hiring company is, add it and associate it to the job.  You will even be able to prioritize the contacts and companies.

So, to let the cat out of the bag, we are doing this thing for contacts, companies and jobs, which means:

On a Company record: associate multiple Contacts and Jobs (you can already do this, but you’ll soon be able to reorder/reprioritize them)

On a Contact record: associate multiple Companies (which allows you to create more of a work history, as well as track people with more than one current company) and multiple Jobs (if you are working with that person for more than one job).

On a Job record: associate multiple Contacts (like the recruiter, and people at the company that you meet) and multiple Companies (like the recruiter company and the name of the company with the opening).

This is a great enhancement, and should make your data make a lot more sense.

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

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