How To: Email2Log and the “Log End Line” (to help organize your job search)

October 30th, 2014

This post is to document the power and importance of the “Log End Line” when using the Email2Log.  You don’t *have to* use the Log End Line, but a few scenarios came up recently where I really understood how (1) powerful it is and how (2) important it is.

This blog post is kind of long, but it’s a lot of pictures, and it’s meant to be comprehensive coverage of the Log End Line.

Note that the Log End Line is optional (you don’t have to use it), but I hope that after you go through this post you’ll know why you should use it (at least sometimes).

What is the Log End Line and Where do I set it up?

The Log End Line is one of the three fields you fill out in order to activate the Email2Log feature (remember, this is a premium feature).  Mouse over Logs, then click on Email2Log:

jibberjobber_email2log_log_end_line

Then, you’ll see the form, where the third field is for the Log End Line:

jibberjobber_email2log_log_end_line_setup

You can put anything you want as the Log End Line.  I do not recommend putting anything that any normal human being might put in an email, like —————–, ____________________, ==================, *****************, or other such characters.  Those might be normal separators that anyone could type in, and it would effectively mess up what you are trying to do with the Email2Log.

Our example (see the red dotted line in the image above) is a series of characters that most people aren’t ever going to type… it’s kind of hard to type that string.  That’s what I’ve been using for years. You can simply copy and paste that into the Log End Line textbox, if you want.

How and when do I use the Log End Line?

I include my Log End Line in every email that I send.  My email signature looks like this:

 jibberjobber_jason-alba-email-signature_log_end_line

Every email client I know of allows you to create an email signature.  This way you don’t have to retype it every time you send an email. (As a side-note, I’m really big on signatures and think they are powerful personal branding tools!)

I never delete this, as it simply looks like a natural line separator between the body (which goes above) and the rest of the email signature.  So it doesn’t detract or distract.

The main idea behind, and most common use of, the Log End Line is that anything after the Log End Line IS NOT included in a Log Entry created when you use Email2Log.  To say it in a more technical way, the Log Entry created will be truncated after the Log End Line.  More on that in the next section.

Tip: some advanced users will put the Log End Line under their email signature, and then change the font to white, so it isn’t seen by email recipients. I don’t do that, but I think it’s kind of clever :)

What does the Log End Line do? (Part 1: Power)

The power of the Log End Line is that it truncates your email so you aren’t creating long Log Entries with a bunch of unwanted text.  Use the Log End Line to smartly cut the Log Entry so that you only have what you want, and not all the superfluous stuff.  For example, in this image you can see I have NOT edited my Log End Line, which means that ONLY my reply will be in the Log Entry created by Email2Log.

jibberjobber-email2log-logendline_1

However, the original message is really something I want to include in my Log Entry (it gives my reply context, and it includes a phone number and location for this contact – that’s good stuff).  Therefore, with this email I would actually delete two characters (I do two simply because it keeps the Log End Line symmetric… I could delete just one and it would have the same effect).  Here’s what the new one looks like, less two characters.. note that this ENTIRE email is going to go into the Log Entry:

jibberjobber-email2log-logendline_2

Is it hard to see the difference between the two?  That subtlety is exactly what I want … I don’t want you to think “oh, something is different… WHY?”

Tip: If I want to include some stuff below my email signature, but not EVERYTHING below my email signature, I will copy the entire Log End Line and paste it where I want to truncate (for example, after your name or your email signature, in the case that there is stuff your email signature (like a disclosure, or more of the email thread), and then I will go to my original Log End Line, above my signature, and then delete two characters.

This ability to truncate your Log Entry, simply by putting a string of characters (aka, the Log End Line) in your email, is POWERFUL!

What does the Log End Line do? (Part 2: Importance)

Did you know you could put some special lines into your email and multiple the power of your Email2Log Log Entry?  For example, with a few lines in the email I could make the Log Entry an Action Item, and I could associate it to other Contacts, Companies and Jobs.  This is really cool.  My email might include these special lines:

jibberjobber-email2log-logendline_more-variables

Some important information about each of these lines (which are all optional):

startdate:

This creates an Action Item.  You can put in a date, like 12/12/2014 or you can put in something like + 1 week or + 3 months, etc.  Sometimes you’ll know the date for the Action Items, sometimes the date doesn’t matter (“ah, remind me in a few months”).

contacts: (or, contact:)

You need to have at least one email address.  You can have more, separated by commas.  If you put in either of the examples below, it will (a) associate this Log Entry to an existing Contact with the same email address, or if it can’t find that email address on any of your Contacts, it will create a new Contact record. The key is that it is looking for and matching based on an email address, not on a name.  Examples of what this line might look like:

contacts:email@address.com  <– no FirstName or LastName required – I’m assuming this is an existing Contact in my system, and it’s only going to associate the Log Entry, not create a new Contact record.  If it doesn’t find the record, though, it will create a new Contact record and the FirstName will be the email address (so put the name!)

contacts:”Jason Alba” <email@address.com> <– this is FirstName LastName (no comma)

contacts:”Alba, Jason” <email@address.com>  <– this is LastName, First Name (the comma makes all the difference!)

contacts:”Jason Alba” <email@address.com>, john@doe.com  <– this has more than one contact, separated by comma (note, whether I put in one or multiple contacts, I always use contacts instead of contact… just my habit)

companies: (or, company)

Separate Companies by commas (which means, if you have any commas in your Company records, you should remove them, or this feature gets mixed up).  Like Contacts, JibberJobber will try to find an existing Company record and associate the Log Entry to that record, but if it can’t, it will create a new Company record. (yes, this is new, this week!  Before this week it would not create a new Company record.)

jobs: (or, job)

Like Contacts and Companies, JibberJobber will try to find an existing Job record and associate the Log Entry to that record. If it can’t find a match, it will create a new Job record. This is also new, as of this week!  Before this week it would not create a new Job record.)

Commas are powerful!  Just like companies:, you can add multiple jobs on this line (you rarely will, but you might), and separate them with commas.  If you have commas in your Job records, remove them or this feature gets mixed up).

NOTE: if you have 10 jobs with the same name, the Log Entry will be associated with all of them.  This is a nut we need to crack, but for now I would recommend that you have different names for each job, if you want to use this feature.  You might do this: Project Manager 1, Project Manager 2, etc. or this: Project Manager – ebay 1, Project Manager – ebay 2, etc.  Sorry about this, and hopefully we’ll figure out a more elegant solution.

That is advanced Email2Log stuff… what does it have to do with the Log End Line?

If you put those special lines (to create an Action Item, or associate the Log Entry to Contacts, Companies or Jobs), you HAVE TO put it after the Log End Line.

So, this isn’t going to work, because there is no Log End Line:

jibberjobber-email2log-logendline_more-variables-no-Log_end_line

This will work, because there is a Log End Line:

jibberjobber-email2log-logendline_more-variables-Log_end_line

So, the Log End Line becomes important because it allows you to insert these other special commands in your email.  Essentially, when JibberJobber gets the email, it says everything before the Log End Line can become the Log Entry, and everything after the Log End Line (1) won’t, but if there are any special lines (like you see in yellow, above), it WILL create an Action Item date, and associate the Log Entry to other Contacts, Companies and Jobs.

When would you do this?

Scenario 1: If I have a panel interview at my target company, I’m going to send a follow-up email to the people on the panel, and use the Email2Log feature to log it.  I’m not going to include my recruiter in the To or CC, but I might want to associate the Log Entry to her record… so I’ll put the contacts:____ with her email address.  I’ll also put the Companies and Jobs lines in so that the Log Entry will also be associated to the target company, and the job I just interviewed at.

Scenario 2: If I send an email to you, but then I forget to do the Email2Log, I can forward the sent email to JibberJobber, and put contacts:______ in the body, below the Log End Line.  For example, this will create a Log Entry, but it isn’t going to be associated to anything (because the contacts line is NOT below a Log End Line):

jibberjobber-email2log-logendline_notworking

This one, however, WILL create the Log Entry and associate it to the right Contact because the contacts: line is after the Log End Line:

jibberjobber-email2log-logendline_working

Whew… I know this is a long blog post, but I wanted to get this all documented in one place.

Do you have any questions or suggestions?  Feel free to leave them in the Comments below, or use the Contact Us form or email us directly :)

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

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Using JibberJobber with a Virtual Assistant, Spouse, Friend, Cousin, etc.

October 27th, 2014

Ron, a returning user, had a great question:

“Can a virtual assistant get access to my account simultaneously as me?”

This questions reminds me of a thought we had many years ago, in 2006.  The idea was that in our job search we have people who we might be very close to, and have 100% trust in, who could help us in our job search.

For example, let’s say your mom, or son, or spouse, is the right person to help you with your job search?  You can do a few different things:

Option 1: Add them to your Email2Log list of people approved to use your Email2Log email address.

Notice below I have added Liz, who I work very closely with, to use my Email2Log.  This means that if she sends an email, and includes MY Email2Log address, it will add Contacts and Log Entries under my JibberJobber account.  She can also forward emails to my JibberJobber account and have the same affect.

jibberjobber-email2log-permissions

Option 2: If this person is super-trusted, give them your username/password.

They will login as you, and can do anything that you do.  The problem with this is that it might get a little confusing keeping track of what data is added by who.  For example, who added a new Contact? Who added what Log Entry?  If they use the same login, you can’t track that because as far as JibberJobber knows, it is you.

If you do this, I recommend you use sound password practices and use a totally unique to this account, so that if you have a falling out, they don’t have a password to login to your other stuff, like your bank account or email.

Option 3: Have your trusted associate (ie, assistant, relative, etc.) create their own JibberJobber account, and then share data between the two accounts.

Personally I wouldnt’ recommend this right now because it’s not as robust and smooth as it could be, but it does maintain privacy between the two accounts.  Two accounts can share information from one to another… this is on our list of enhancements.  It “works,” but is not as awesome as it could be.

If you want specific features that we don’t have?  Let us know using the Contact form.

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

Why Track Jobs That You Wouldn’t Apply To?

October 21st, 2014

Stephen is a very smart user who has emailed my team with a number of ideas enhancement requests.  Stephen said that he uses JibberJobber to track jobs that he applies to, but also to track jobs he doesn’t apply to.  I thought this was interesting.

Why would you track jobs that you aren’t going to apply to?

Stephen’s reasons:

  • To gain insight into other needs of the company, departments, systems, etc.
  • To perhaps identify issues the company has (like high turnover)

I would add:

  • To understand what the market is currently looking for, with key words and phrases I could use in my marketing (networking, cover letters, resumes, interviews, etc.)

When I was in my job search I learned about a job title that I really hadn’t understood or thought about while I was looking for openings.  There is great information in job descriptions… are you tapping into that information?

When you find a word, phrase, or idea to enhance your knowledge or marketing message, keep track of it!

To do this in JibberJobber, I would simply tag each job I am not applying to as “reference” (or some other tag that makes more sense for you).  Then, you could filter the Jobs List Panel like this:

tags:reference

This would give you a list of all of the job descriptions/postings for your research.

In addition, I would make Log Entries (or Notes) on WHY I saved the job.

Remember, putting a job posting into JibberJobber will save it there forever, but if you just save a link, the link might be dead in a few months.  Jobs don’t stay on job boards for long.

Cool idea, huh?

Thanks Stephen!

 

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

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How To: Import Contacts Into JibberJobber Without Creating Duplicates

October 10th, 2014

I got a great question from Michael about importing, and the potential for creating duplicates.  In short, he is asking about importing regularly… let’s say monthly.  If I import from LinkedIn today, then I import from LinkedIn next month, aren’t I going to create a whole bunch of duplicates? (you can see his original question and comments in the box at the bottom of this post…

In short, no, it shouldn’t re-import duplicates.

In this very important blog post, where I describe three steps to import from systems like LinkedIn, the third step has an image of the import screen with some yellow rows and some white rows (scroll to the bottom of that post to see the images).  The yellow rows are for those records that we think are already in the system…. so, if you import 100 records today, then pull your contacts from LinkedIn (or Google or wherever) next month, and you have 125, the 100 you already imported will be in yellow, and not imported.  The left-most column is a checkbox where you can choose to override the option to not import… but in general, as long as the row is yellow (and in that case, the checkbox to import will be unchecked), you will not create new duplicates each time you import.

That’s pretty cool, huh?

The bottom line is that you will have duplicates… I still get them and I know all the tricks.  For example, let’s say I have John Doe as one of my Contacts.  His email is John@Doe.com.  He emails me from his personal email address (johndoe@hotmail.com), and I reply back with the Email2Log feature without really thinking about it.  I don’t take the time to see if the hotmail email is on his record… I just shoot a reply back and… well, I get a duplicate.

This could be frustrating, but really, it’s so easy to clean up and MERGE the duplicates that not only do I not worry about it, it isn’t an urgent need to merge the duplicates.  I can continue to put Log Entries on both records… and when I finally get around to it, merge them, and all Log Entries are merged under the one record.  It makes duplicates a minor nuisance, but not a mess that you might think it would be.

Here’s Michael’s original question and comments, which I thought was too darn cool to just summarize as a question (Michael, thanks for the kind words!). I’ve took the liberty to throw a comma in here, and make other visual changes to his comment:

Okay, so I’m seeing the power here of importing all my contacts from LinkedIn, Outlook, and Facebook and I’ve figured out how to do so.I also understand how to delete unnecessary contacts and merge duplicate contacts in JibberJobber once I’ve done so. HOWEVER, my contacts from all three sources are constantly changing so all of this will then need to be updated within JibberJobber to stay current.

Since JibberJobber doesn’t have a two-way sync, I will need to go back to my source in the case of Outlook where I have control over the content, make the changes there, and then reimport the data perhaps weekly or monthly, correct?

That said, how on earth do I keep from having to go back through and rescrub all the data within JibberJobber to re-delete unnecessary contacts and re-merge duplicates?

My fear is that i’m going to do a ton of work to get JibberJobber updated one time and then a month later spend another enormous amount of time refreshing JibberJobber all over again. Please help me understand how this can/will work?

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

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How To: Get Started on JibberJobber

October 8th, 2014

A frequently asked question from newbies is how do I get started?  What do I do first?  Then what do I do?

This is kind of a hard question to answer because it kind of depends on how you work, what you are trying to accomplish, etc.  But let me take the question 10,000 feet up and assume that I’m advising my mom (hi mom!) on how to get started using JibberJobber.  Let’s say my mom just got laid off and is looking for a new job.  What should she do first on JibberJobber?

There really isn’t a first thing to do… there are a few first things to do (yes, I numbered them all #1 on purpose):

1. DO NOT get overwhelmed.  This is a mental thing… but the first thing I want you to think about is that you can do this.  Look, the job search is a complex thing.  You have to organize and manage A LOT of information and data.  Who you meet, their contact info, what you talked about, when you need to follow-up.  What your target companies are, who works there, what version of which resume did you share with who, and when you need to follow-up (and with who, and how).  What jobs you are interested in, when you applied to what jobs, how did you apply, how do you follow-up, are you networking into that company, etc.  I this was simply a linear, logical process, it could be easier to manage, BUT we’re dealing with human beings here.  There is not right way to do anything (like interview) that works every single time, in every company, in every industry, for every job.  You have to be totally on top of your game.  Having said that, JibberJobber can help you with a lot of this complexity.  Instead of feeling like you are drowning in information, and overwhelmed with complexity, use JibberJobber to help organize and manage.  One of my earliest users and evangelists said “JibberJobber is my virtual assistant.”  I love that he thought of it that way – let it help you not feel overwhelmed.

Further, there is a lot you can do in JibberJobber, but as you get started I want you to not worry about what you can do, but focus on what you should do.  In general, your job search should be about networking and follow-up (and of course, a lot more, but that is a critical part of your job search strategy).  Start there.  You can ignore the other features until you are ready for them.

1. Think of JibberJobber as a long-term career management tool.  You will collect a lot of information, or as I like to call it, “intelligence,” in your job search.  Names, numbers, email addresses, who works where, who interviewed you, who you liked and who was a complete jerk, what you talked about, when you followed-up, etc. Can you imagine collecting all of this important information and then throwing it away?  I have heard from too many job seekers who have found their dream job and within months, or usually a few years, found themselves in transition again. The new “career management” is to change jobs regularly… please, please, please don’t treat your time on JibberJobber, and the data you collect, as a temporary band-aid solution.  What you do here, now, should help you for the duration of your career!

1. Sign up for the JibberJobber Orientation.  We do these almost every Wednesday. Sign-up here. If you can’t attend a live one, schedule ten minutes a day and watch a recording in parts. Speaking of ten minutes, we do a “Focus Friday” each Friday where we (a) focus on one feature/topic for just ten minutes, and (b) stay on and answer your questions.  You can sign up once and then just attend the Focus Friday webinars you can.

1. Import contacts from LinkedIn, Outlook, Gmail, etc.  A lot of people like to come into JibberJobber and see contacts there. LinkedIn doesn’t make it super easy to export contacts (here’s how you do it), but you usually get contacts out of your other systems into a csv format.  You can then import those into JibberJobber.  You can also SYNC your contacts between JibberJobber and Gmail, which allows you to put your JibberJobber Contacts onto your phone in the phone’s native contacts app.  I’m not going to say this is a critical “getting started” step, but a lot of people want to do it (which is fine).

1. Set up your Email2Log and use it right now.  This is easily the coolest, most powerful feature in JibberJobber, and I use it multiple times every day.  The concept is this: when you send an email, put a special and unique-to-you email2log email address in the BCC field.  The email will go to JibberJobber where we will (a) create new contacts, if the other recipients are not already your contacts in JibberJobber, and (b) it will take your email and make it a Log Entry. This is SO VERY powerful and cool, and it easily saves me 30+ minutes a day from doing all this administrative stuff by hand.

1. Enter a new Contact, Company and Job. You can enter them in any order… it doesn’t matter which you enter first.  Put in a recruiter with only the information that really matters (does a fax, or street address really matter?  Probably not.).   Put in a job the recruiter sent to you (or one you found on Indeed).  Enter a contact, even if it is just you.  This is easy stuff, but it’s the core of JibberJobber, and you’ll likely be doing this a fair amount over the next few weeks.

1. Create a Log Entry and Action Item.  Once you have a Contact, Company or Job in JibberJobber, go to the Detail Page of that record and create a Log Entry.  For example: “I had lunch with Jason today. We talked about xyz, I need to follow-up on abc.”  Then, click the Action Item link and put a date to follow-up. This is another core feature in JibberJobber, and should help you keep things from slipping through the cracks.  Your job search, and career management, is about “nurturing relationships” and “follow-up” and this is how you manage that.

There is more you can do.  This is probably just 10% of the functionality… but this is the GETTING STARTED advice I would give my mom.  Pretty simple, right?

Really, make sure you get on an orientation webinar, and please do not hesitate to ask us for help.  When you ask us for help, you help us understand where people are getting stuck, which can help many other people!

 

 

 

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

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How Do You Print Reports for the Unemployment Office?

September 29th, 2014

I just got this question from a user:

How do I print out a list of the jobs I have entered?  I have a meeting with the unemployment office and they are requiring me to bring my records on paper.  Go figure.

Go figure, for sure :)

This is pretty easy to do.  The report you can get to by following the instructions below can be used for UI claims as well as to send to an accountability partner (aka, coach).

Step 1: Get to the Log Entries and Action Items Report.  You can do this by clicking on the word Logs (from the main menu) or mouse over Reports and click on the link:

log_entry_action_item_report

Step 2: Check what is displaying in the blue box.  By default we show you everything, but we remember any customizations you make.  I’m guessing you’ll want to change what is showing… just click the “Change” link to filter down what you want to see (and print out):

log_entry_action_item_report_included

Step 3: Yeah, I knew you would want to change something.  At the very least you will likely want to narrow down the date range that you show – you don’t want to print everything… right?  You can filter this down very nicely (like, check the Jobs box and uncheck the other four):

log_entry_action_item_report_configure

Step 4: Click to print.  Once you click Change, and you see the filtered results, click on the Actions button and from the dropdown, click Print Log Entries and Action Items.  This will bring up the print dialog, and you should know what to do from there :)

log_entry_action_item_report_print

This is a great report!

 

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

How To: See What I’ve Done This Week (New Homepage Widget)

September 9th, 2014

On a webinar recently someone asked for an easy way to see what I’ve done.  There is the awesome Log Entry and Action Item Report, which allows you to get a bunch of different reports, including “what I’ve done during this period of time.”

But I was thinking of something more simple… actually, something that we have already pretty much done.  Well, we’ve done probably 90% of the work.  This suggestion from the webinar was a nudge to help us understand we needed something else… please welcome a new Homepage Widget called “Log Entries.”  This is basically a report to show me what I’ve done this week.

First, notice that my Homepage has no widgets except one: the Action Item widget:

jibberjobber_widgets

I click on the Manage Widgets link (see arrow, above), and I can see this new widget in the list:

jibberjobber_widgets_log_entries

I click on the checkbox, then click on save, and I am now showing this widget, which shows me what I have put in, this week, as a Log Entry, on the homepage!

jibberjobber_widgets_log_entries_homepage

Remember, I can drag those widgets around and reorder them, either on the homepage or on that manage widgets box.  For me, these are the two widgets I’ll have up all the time.

Pretty cool, huh?

what where
job title, keywords or company
city, state or zip jobs by job search

JibberJobber is a powerful tool that lets you manage your career, from job search to relationship management to target company management (and much more). Free for life with an optional upgrade.

Sign Up Now! »

JibberJobber Enhancements: Last Night’s Release and Updates

August 22nd, 2014

Last night my team did a release, which means they updated JibberJobber with new and improved “stuff.”  I’ve been talking about this release for a long time, but it got stuck in the QA process as my QA team has been intent on releases without bugs.

Just minutes after the release an outplacement firm in Australia emailed me and said “Nice work – looks great!”  This is just minutes after the release… it was pretty cool that someone noticed that quick! I asked him what he noticed, and it is exactly what I want to blog about today.  Below this list of enhancements that will impact you is a list from my QA team, reporting what has been fixed/released.

Thing One: Action Item Notifier (on top-left of every screen)

This is an enhancement that really enriches your experience with JibberJobber.  Now, on every page, you’ll be able to see how many Action Items you have pending in the next two weeks.  This makes JibberJobber more of a follow-up tool.  I talk about “follow-up” and “nurturing relationships” a lot… and we’ve provided tools and reports for you to see what you have coming up, but this is the most blatant, in-your-face enhancement to show you exactly what you have so things don’t slip through the cracks.  You’ve probably already noticed this, when you login, on the top-left:

jibberjobber_action_item_notifier

The “6″ means that I have six Action Items coming up in the next two weeks.  Click on that little icon and you will see those six Action Items in this view:

jibberjobber_action_item_notifier_2

Here are some things to help you get more value out of this widget:

#1 – this allows you to click and drag to resize this view.

#2 – this closes (or, hides) the widget.

#3 – notices each Action Item is listed with a checkbox to the left… that way you can close multiple Action Items at once, or you can print one report with all that you have checked. (NOTE: You can close or edit each one… when you mouse over an Action Item, icons will appear on the right to close or edit)

#4 – these are the actions you can take for each of the checked Action Items. For example, click on three of them, then click the close icon (the clock), and those three will be closed.  Easy.

This enhancement should make your JibberJobber experience much richer!

Thing Two: The Log Entry and Action Item screen is cleaned up. 

We removed some of the superfluous wording and white space, and made it more compact.  This should make it easier to add a Log Entry.  This was a small, marginal change, but I think the impact will be big, and make it easier for you to create Log Entries and Action Items.

Notice we moved much of the “stuff” (create an Action Item, associate this to other Contacts, Companies and Jobs, etc.) to the bottom.  It works pretty much the same, but it’s just cleaner.

jibberjobber_log_entry_action_item_window

To create a Log Entry, simply put in a date, the title, and the details/comments.  To create an Action Item, or associate Contacts, Companies and/or Jobs, simply click on the icons on the bottom.  Cleaner, more intuitive, easier.

Thing Three: more use of the width of your monitor

This is the first of a few changes to use more of your monitor.  A while back we did a UI “enhancement” which left, for some wide monitors, a few inches of white space on each side.  I hated that… JibberJobber needs space!  So we opened up the List Panels and then extend from one end to another, without inches of wasted white space.  There is still more to do here, and we’re working on it.  This was just the first step.

Other Things: This is the list from my QA team. It might not make sense to you, but it’s all important stuff.

  • Import contacts (bug with companies): there was an issue when you imported Contacts, with Companies, but the Companies didn’t import and associate right.  This should be fixed.
  • Bug of custom fields on Jobs (reported by Chris R)
  • Bug on IE uploading images: apparently Internet Explorer was having issues with the super cool way we bring in images on a Contact or Company.
  • Bug on email2log (when was adding the secret email as other contact): Sometimes when you used the Email2Log feature, JibberJobber would create a new record for your own ultra-secretive email address… which was not supposed to happen.  This is now resolved.
  • Bug on email2log (about formatting): In a prior release we kind of goofed up… some of your Log Entries created by the Email2Log feature stripped spaces between paragraphs.  This made the Log Entry look all bunched up.  This is now fixed.
  • Change of wording to Coach Dashboard: We are going to change a lot of the functionality here, but for now we needed to change this from My Coach Landing Page to Coach Dashboard.  Very small change but will make it more intuitive. This is for anyone who coaches others, or is an accountability partner.
  • “Log Entries and Action Items Report” To remember the session variables: when you customize the Log Entries and Action Item report, we didn’t save your preferences… we are now.
  • Allow edit on Log Entry view in the shadow box: when you opened a Log Entry to “view,” there wasn’t much more you could do than view or print.  Now you can easily edit it from right there.
  • Pre-populate fields correctly when I add a Contact after a search: on my weekly webinars I noticed that if I did a search for a Contact that doesn’t exist, like searching for “Fiiiiiirst Naaaaame,” I would click “add Contact” and then it would enter it in all lower-case.  This was a pain because I’d have to change the first letter to upper-chase each time.  Bleh.  This is now fixed.  Another really small enhancement, but you can see the level of detail we’re going for.
  • New interface on import contacts from file: We spent a lot of time cleaning this up and making it more intuitive.  It’s still not the most intuitive thing in the world, but it’s getting closer.  
  • Bug with payments of one year with Paypal: we had a problem with people who upgraded for one year on Paypal… the system wasn’t recognizing the upgrade and they sometimes emailed us (before we could manually upgrade them) asking “WHAT THE HECK?”  This was an issue of trust… if you pay us money, and you don’t get upgraded, what else won’t work??  Fixing this non-high-profile bug allows you to trust us more.
  • Minor wordings and change of tool tips throughout the system: when you mouse over things, we cleaned up the little messages you see.
This release represents “about 25-30 work orders,” and I’m sure we came up with another 50 things to fix, clean, or change since we started this last project :)

Have things you would like to see?  Let us know!

 

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job title, keywords or company
city, state or zip jobs by job search

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How To: Email2Log: What to do when you forget to use this killer JibberJobber feature

July 16th, 2014

I recently got an email from a user asking something to this effect:

“What can I do when I forget to use the Email2Log when I sent someone an email?  Do I have to copy and paste the email into a Log Entry now?”

I don’t think I’ve addressed this in a blog post before.  This is a great enhancement to your workflow, and it doesn’t require copy and paste.  Here’s a scenario:

  1. Identify the email I want to get into JibberJobber. I send have an email in my inbox (that I am not going to reply to), or my sent box (that I already sent, and forgot to use Email2Log — OOPS!).
  2. Send the email to JibberJobber.  Now you simply FOWARD the email to your ultra-secretive Email2Log email address.  You don’t have to send it to anyone else…. just your Email2Log address… and make sure there is a line anywhere in the email that says “contacts:[emailaddress]”  Note that you can have multiple email addresses there (as well as names, to create new Contacts).  See the images below on how I do this quickly and easily from an email in my inbox.

It is as EASY as that! (pictures below)

Remember, what we are doing here is (a) taking the email and making it a Log Entry under every record that matches an email address in the “contacts:______,______,etc.” line, and (b) creating new Contact records for those email addresses that don’t match an existing Contact records.

In other words, let’s say I get an email from someone (a recruiter) who is not in my JibberJobber database, and she cc’s 3 other people (2 colleagues and the hiring manager at a company).  I reply back saying “I’d love to come into an interview on Thursday – thank you!”  But OOPS, I forgot to bcc my Email2Log email address… do I have to go into JibberJobber and manually (1) enter four new Contact records, and then (2) copy and paste the email thread to each of those four new records?  Ugh… that will take like 10 minutes :(

Well, there is a much easier, faster, convenient way to create those new Contacts, and Log Entries!  Here’s how (I’m using an email I sent to myself yesterday as the oops email):

Step 1:  Just forward the email to your Email2Log address…

jibberjobber_email2log_forward_1

Step 2: Put Contacts: on any line (I do the first line, but it can be anywhere (even after the Log End Line)), and then delete everything up to the email address (this almost always show if you are forwarding an email).

jibberjobber_email2log_forward_2

Step 3: (optional) Put any other names and email addresses on this Contact: line, with a comma between each record. In this example I added my JibberJobber.com email address, even though it wasn’t in the original email:

jibberjobber_email2log_forward_3

That is it.  Send this, and it only goes to JibberJobber (not anyone else, unless you put other address in the To, CC or BCC), it will create new Contact records (if they aren’t already in), and add the email as a Log Entry to every address that is in the (a) TO: field, (b) CC: field, and (c) contacts: line (in the body).

Once you figure this out, it can take just a few seconds to do this, and it is AWESOME!

what where
job title, keywords or company
city, state or zip jobs by job search

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How To: Word Cloud and Key Word Analysis of Job Descriptions and Resumes (on JibberJobber)

July 15th, 2014

Many years ago I heard about the brilliant idea of pasting your resume, or a job description, into a word cloud generator to get an analysis of what words and phrases were commonly used.  We now have a tool to help you do this type of analysis in JibberJobber.  What we have now is Phase I of a bigger project, with some really cool and useful enhancements in the planning stage.

This type of reporting and analysis can help you create better resumes, and prepare for interviews better.  If I had an interview I was preparing for, I would do this analysis on ten jobs with the same titles and then compare, side-by-side, what the analysis shows me.  Smarter resumes, smarter cover letters, smarter interviews, smarter networking dialogs… it all comes from understanding better what companies are looking for.

Below is how our word cloud stuff works (this is all on the Jobs Detail Page – I would create a “Job” record of just my resume, and do the same analysis of my resume as I would of a job description):

First, put a Job into JibberJobber.  You can see this is for a Senior Systems Analyst / release Manager:

jibberjobber_wordcloud_analysis_feature

Then, scroll down on the Detail Page (the page after you save the job, not the Add/Edit page), and you’ll see these three tabs (right above the Log Entries area):

jibberjobber_wordcloud_analysis_feature_2

The first tab is for Notes, which is what we have in the other Detail Pages, and what we’ve had in JibberJobber since 2006.  The second tab is where you paste the Job Description, which is a simple Copy/Paste from LinkedIn, Indeed, Monster, Dice, etc.  The third tab is where you will see the Word Cloud, and other analysis (see below).

Here’s what a Job Description looks like, pasted into the second tab (NOTE that double-clicking on the tab will allow you to add/edit the Notes, and add (paste) a Job Description):

jibberjobber_wordcloud_analysis_feature_3

Now that we have a job description in, we can click on the third tab, and see the Word Cloud (first tab), and the Analysis.  Here’s what the Word Cloud looks like… notice I can change the output to different types of word clouds, and I can show x% of the top words/phrases:

jibberjobber_wordcloud_analysis_feature_4

So that’s it – that is what most word cloud systems let you do (afaik).  The next thing we do is show you a simple statistical analysis, under the Analysis tab:

jibberjobber_wordcloud_analysis_feature_5

NOTE the last line in this image (there more more below this one) is TWO words… we allow you to create multi-word “phrases (see more below), as well as blacklist words or phrases, in the last two tabs.

So, click on the Phrases tab and you can see that we can force phrases – if “computer systems” are two words right next to each other, we force them to be a phrase, instead of making computer one word and systems another word… pretty cool way to “clean up” the results:

jibberjobber_wordcloud_analysis_feature_6

We can also blacklist words, like and or the or something else we don’t need to see in the analysis.  This also helps clean up the analysis:

jibberjobber_wordcloud_analysis_feature_7

SO that’s it’s for Phase I.  There are some REALLY COOL features that I want to introduce in Phase II… stay tuned!  If you have any requests to enhance this analysis and reporting, let me know: Jason at JibberJobber dot com – thanks!

Note: I don’t blog about that because my competitors like to read my blog posts to see what we’re up to, and see what they can squeeze into their system…

 

 

 

what where
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